Receptionist & Lettings Officer

Function

of the Post

The post holder will act as the first point of

contact for the school, creating a friendly and positive image by being

responsive and prompt in responding to requests relating to a broad range of

topics.Working within University of Chichester Academy Trust (the Trust) and School policies and procedures, the post holder will also undertake

administrative duties, balancing different demands to ensurethat the school is a safe,happyand welcoming environment for all.

Principal

Accountabilities:

Provide a comprehensive reception service to parents and visitors

to the school, in line with school policy and

procedure,demonstratinga consistently helpful and supportive

attitude, using sensitivity and empathy;

Maintain andmonitorthe electronic sign-in system for

visitors, ensuringappropriate safeguardingpractices are in

place and that pupils arriving or leaving outside regular school hours are

signed in or out;

Responsible for all incoming calls and messages,

ensuringaccurateandtimelydistribution of messages,

with queries dealt with promptly;

In a professional and pro-active manner, supporting

theOperationsManager, takeresponsibility for a range of

administrative tasks that contributes to the general office administration

of the school such as responding to external enquiries, liaising with

external agencies, organise meetings, assist with arrangements for school

visits and events, photocopying and reprographic tasks,first

aid,maintaining stationery stockor such other administrative

duties outlined to you;

Coordinate day-to-day lettings with the support of the Operations

Manager.Maintain the bookings viaSchoolHire.

Produce the daily tutor notices and share with all staff;

Support the First Aid arrangements for the school, such as

recording incidents and injuries in line with procedure,

administeringmedicinesand managing a range of medical

conditions. Accurately log first aid incidents and safeguarding concerns

in line with school policies and procedures.

Assistin the use ofArborsystem

withSchool trips,uniformandother sale items;

Organise andmaintainthe locker rentals, overseeing

the annual switch and keeping records up to date;

Responsible for the arrangement of careers

appointments and keeping an up-to-date record of who has attended;

Contribute to the continuous improvement of

the reception and administrative processes of the school to improve

quality and efficiency.