Exams and Admin Officer

Purpose

To lead the effective

administration of the school’s SIMS information management system in order to

accurately record and organise all student data, ensuring compliance with GDPR

legislation To organise and develop the school’s

production of data to report on GCSE results, assessment, progress and

behaviour through the use of SIMS, SISRA and interaction with other external

databases To organise and administer the

school’s examination system ensuring compliance with JCQ regulations

Main

Responsibilities

Exams

Liaise with the SENCo and

Access Arrangement Coordinator to ensure that candidates’ access arrangements

and reasonable adjustments are provided Liaise with heads of

department/directors of faculty to ensure that examination requirements for the

subject are met Liaise with the site

management staff, ICT staff and invigilators to ensure that examination rooms

are set up and organised in accordance with JCQ exam regulations Consider the impact of exams

on the wider school community and make appropriate arrangements to re-arrange

staff and room cover Administer correct exam

entries in SIMS and submit entries and amendments to awarding bodies Apply for candidate special

consideration Ensure the security of

examination question papers and scripts in accordance with JCQ and awarding

body regulations Dispatch completed examination

papers and NEA samples to the appropriate examiners Ensure all exam policies are

compliant and up-to-date Produce examination timetables

for students and ensure their distribution Import examination results

into school and organise distribution of examination results for students Provide examination data to

the Local Authority and Diocese Issue Exam Certificates to

candidates and assist in the planning Presentation Evening

Administration

Organise the recruitment of

examination invigilators Organise the training of

invigilators Produce exam timetables,

seating plans, organise internal and external exam series Administer examination

post-results services Respond to

parent/carer enquiries regarding examinations and other general student issues. To arrange

room changes as a result of cover or exam implications or other requests as

necessary. To

cover school reception each lunchtime and during other periods of

absence, including any periods of sickness absence Undertake a

wide range of day to day, one-off and occasional administrative procedures, including

general administrative duties as appropriate to the grade of the post as

requested by the Senior Business Manager

Professional and Personal

Development

Attend training courses

relevant to the post, ensuring continuing personal and professional development Attend Exams network meetings

and conferences Keep up to date with DfE, JCQ

and awarding body changes and communicate with relevant staff

General Duties