Reprographics and Admin Support Officer

Reprographics:

To

provide an efficient and high-quality reprographics service across all three

schools within the Trust. The post holder ensures that all printing,

photocopying, and related requests are completed promptly, accurately, and to a

professional standard, supporting the smooth running of teaching and

learning. In addition: -

All school photocopying and laminating daily Bulk laminating for classroom displays To maintain

daily, week and monthly figures of printing for departments and present

costings to the Finance office at the end of each term, for inclusion in

departmental accounts. To ensure that

all Reprographics machinery is kept clean and in working order across the Trust To contact

external technicians in the event of a breakdown of machinery and to ensure the

correct maintenance has taken place To liaise with

external suppliers and manage the ordering of paper, ink, toners, sundries and

new machinery for copier machines across the Trust. To be aware of

current Copyright Legislation relating to photocopying and audio-visual

recording and advise the Senior Leadership Team of any changes to Copyright

Laws

Graphics

Create and

maintain a consistent visual identity / branding across all schools

using the latest software Design of

brochures, certificates, posters, flyers, banners, signage and display

materials for school events Prepare artwork

for print and digital use, ensuring correct formats, resolution and

colour profiles Update and adapt

existing designs to meet different purposes and audiences Design graphics for the school website and

social media (where applicable) Design Open Evening adverts

and liaise with local press Keep Safeguarding posters

and leaflets up to date for all sites

Administration

Duties:

To support the admin team in all

areas, as required by the Office Manager Proof read,

obtain approval and send teachers’ letters and emails to parents To complete accurate mail merges to process labels and other

documents Ongoing updates of the online

school newsletter Stationery ordering for the admin

office including ID cards and lanyards as needed To produce student and staff ID cards Register ID cards onto the online

register and resolve any issues To deal with general telephone

queries in accordance with current school policies, procedures To deal with messages and / or

pass on messages left on school answering machine Use Bromcom (Schools Information

Management System) and other school software within the administrative role

(training will be provided)

Other Duties:

Admin support for trip leaders (Poland, Scotland etc) Order school lunches for FSM students Manage the TFL School Travel plan for the Boys’ and Girls’ School Monthly check