LCW Maths Hub Administrator

Main

Purpose of the Job:

The Maths Hub Administrator is responsible for

supporting the effective planning, coordination and delivery of the LCW Maths

Hub programme. The contractor will provide administrative and logistical

support to the Maths Hub’s leadership and management team across multiple

functions, ensuring accurate data management, facilitation of internal and

external communication and contributing to the successful execution of

projects, events and initiatives.

Main

Responsibilities:

1. Data Management and Systems

Maintain

and update internal data systems, spreadsheets and databases to ensure accuracy

and consistency. Collect

and process participant or stakeholder information as required by the Maths Hub. Upload

and organise project documentation across appropriate digital platforms. Monitor

data completion, follow up on missing information and ensure compliance with

data protocols. Track

and report on participation, engagement and other key project metrics. 2.

Event and Diary Coordination

Coordinate

all Maths Hub Work Group (WG) session logistics including scheduling, location

booking and participant communications. Manage

the Maths Hub’s leadership and management team’s diaries, including scheduling

meetings and monitoring key milestones. Monitor

attendance at national and local training days and facilitate follow-up on

missed sessions. Organise

and manage the Maths Hub’s local community days (approximately 3 per year),

including attendee confirmation, catering, evaluation forms and post-event

communication. Plan

and support wider engagement events such as conferences, open mornings and

training days. Schedule

and organise the LCW Maths Hub’s strategic board meetings (3 per annum),

including invitations, logistics and minute-taking. Set

up and manage online meetings (e.g., via Zoom) where required. Arrange

interviews and support recruitment processes for new participants in hub programmes. 3.

Work Group Coordination

Maintain

the online communication portal (Basecamp) for all of the Maths Hub’s work groups

including dates, attendance trackers and work groups participants. Send

timely session reminders with full session details and work group tasks to participants. Provide

administrative and logistical support to Work Group Leads (WGLs), including

reminders and resource setup. Create

and maintain systems: participant attendance trackers, evaluation forms and

impact journals based on provided templates. Manage

applications, respond to queries and requests for information and update

databases to monitor the schools which the Maths Hub is currently working with

or not working with. Support

work group recruitment: chase and process commitment agreements, send

confirmations and communicate session details. Track

and collate attendance for all Work Groups Disseminate

evaluation and impact surveys, ensuring responses are col