School Office Administrator

Part of the Synergy Multi-Academy Trust   Tel: 01342 858451   Email:   office@mattishallprimary.org.uk       Salary - Scale F, £16,956.80 - £21,715.40 actual pa Permanent   Part Time   35 hours per week    Term Time plus 1 week   Required for 1 September 2026     A school office administrator provides essential clerical, reception, and organisational support to ensure smooth daily school operations, acting as a key liaison between staff, parents, and pupils. Responsibilities include managing front-desk enquiries, maintaining computerised pupil databases (Arbor), attendance tracking, updating website and supporting staff with administrative tasks.  Hours of work, 8am – 4pm, Monday to Friday.    Key Responsibilities and Duties:   Front Office Management: Acting as the first point of contact for visitors, parents, and staff, managing phone calls, emails, and school correspondence.  Data Management & Attendance: Maintaining accurate pupil records, managing databases (Arbor), monitoring attendance, and processing lunch data.  Administrative Support: Processing admissions, maintaining the Single Central Record (SCR) for safeguarding, and assisting with HR administration related to staffing.  Communication: Distributing school newsletters, updating websites, and managing school mail.  Organisation & Logistics: Assisting with school trips, managing school calendars, ordering of stock, and arranging meetings.     Required Skills and Qualifications:   IT Proficiency: Strong skills in Microsoft Office (Word, Excel) and experience with Arbor or similar.  Communication: Excellent verbal and written communication skills to interact with parents and external agencies.  Safeguarding Knowledge: A commitment to child protection and maintaining confidentiality.  Organisation: Ability to prioritize tasks in a fast-paced, often noisy, school environment.   Typical Qualifications & Background   Previous experience in an administrative or customer service role is frequently required.  An enhanced DBS check is mandatory  Relevant training    How to apply   For this vacancy, if you click on the ‘Apply for Job’ button, you will be redirected to our recruitment website to apply via the online application form.    Closing date:  29 May 2026   Interview date:    TBA     We are committed to safeguarding and promoting the welfare of children and vulnerable adults and expect all staff and volunteers to share this commitment.  To this end, you may be required to undergo pre-employment checks.   This post is exempt from the Rehabilitation of Offenders Act and you will be required to undergo an Enhanced DBS check or Enhanc