Archway Learning Trust · Nottingham
❖ Monitoring of Finance Team Helpdesk;
dealing with all queries and assigning requests to members of the whole Finance
team to ensure that these are all dealt with promptly and professionally and
that an efficient and effective service is provided to all the Trust’s
stakeholders
❖ Processing of purchase invoices onto
the Trust’s accounting system, checking they match to a related purchase orders
and goods receipt notes, raising queries when necessary.
❖ Be aware of coding structures and be
vigilant for inconsistent usage of nominal or other codes reporting uncertain
instances to the Finance Reporting and Compliance Manager.
❖ Proactively managing their own work
load and seeking solutions to everyday problems.
❖ Assisting where necessary with
general finance/purchase ledger problems – i.e. statement reconciliations,
answering calls etc
❖ As part of the role 1 to 2 days each
week will be working within the administration department at a local academy
carrying out the following Finance related tasks on the school’s behalf under
the supervision of either the Finance line manager or a Senior Finance
Assistant:- o Creating Requisitions
o
Raising
Sales Ledger Invoices and chasing payment
o
Using the GRN Report to
look into outstanding Purchase orders o Counting cash and bagging ready for bi-weekly cash collection
o
Carry
out the administration of refunds, raising Eworks request and processing on
Weduc or requesting payment via bacs where necessary.
o
Chasing
and Posting Credit Card Reconciliations
❖ Provide general Finance related
administrative support e.g. photocopying, filing, faxing, complete standard
forms and respond to routine correspondence
❖ Other duties as requested by Finance
Processing Centre Manager. This Job Description sets out current duties of the
post that may vary from time to time without changing the general character of
the post or the level of responsibility entailed.