Exams Officer

We are looking to appoint an Exams Officer who will be responsible for the efficient and effective running of the administration of all internal and external examinations within the school. The successful applicant will be a team player who is able to cope with the pressures that come with this responsible and vital role. The Exams Officer will have responsibility for a range of activities associated with the recording, reporting and administration of all exam data. The successful candidate will also support the Head of Centre in ensuring that the centre is compliant with the Joint Council for Qualifications (JCQ) regulations and awarding body requirements in order to always ensure the security and integrity of the examinations/assessments. Outside of the examination seasons, the Exams Officer will assist the Data Manager with tasks as and when required. This role would suit an experienced Exams Officer; however, full training would be provided for those wishing to develop into this role. Main responsibilities will include: Managing invigilators. This includes training new invigilators and updating existing invigilators on rules and regulation changes on an annual basis Organising invigilator schedules and recording working hours of the invigilation team for monthly submission to HR for payroll Managing the examination entry process, including gathering information from teaching staff to ensure that students’ examination entries are made correctly and on time, making amendments/withdrawals Managing the examination preparation process. This includes preparing examination timetables for students and staff; creating seating plans for each examination room; briefing candidates, staff and parents; receiving, checking and securely storing confidential examination materials; administering internal assessments Supporting the process relating to access arrangements by supporting the SENCo in making applications, booking rooms, training invigilators and managing emergency access arrangements Managing examination days in accordance with awarding body regulations, including preparing for each exam day, starting an examination, dealing with emergencies, irregularities and malpractice, ending the examination, collecting the examination scripts and packing and dispatching examination scripts Managing examination results. This includes accessing results electronically/downloading results from awarding body secure sites and preparing for results to be disseminated to each student/candidate Dealing with requests and administering post-results services Issuing examination certificates The successful candidate will: Have GCSE or equivalent qualifications in Maths and English at 4-9 (A*-C) Possess strong organisational, planning and time management skills Be able to adapt and react within a fast-paced environment, managing conflicting priorities Have excellent attention to detail, with the ability to work accurately and independently Underst