Personal Assistant to the Headteacher/Office Manager

We are looking to recruit a Personal Assistant to the Headteacher/Office Manager to join us at Moseley. We are looking for a team member with the passion and enthusiasm to make a positive impact within the role. The ideal candidate will already possess the knowledge and experience to make this role successful and be able to provide the best support for the Head Teacher, Staff and students. Successful candidates will have: Experience of working in a School Environment Have excellent interpersonal and organisational skills Experience of a wide range of administrative functions Working Time: This is a Full time role working 36.5 hours per week, term time only plus 5 days to be worked in the holidays. Given the nature of the role some flexibility may be required concerning start and end times to meet the needs of the school. Responsibilities - PA to Headteacher: Diary management involving liaison with different agencies, both internal and external to the school Confidential work for the Headteacher such as preparation of confidential reports Preparation, maintenance and management of filed records including school policy and procedures Preparation of returns and reports as required by Headteacher/ Governing Body to agreed/required deadlines Effective management of all correspondence and communication, including assessment and dissemination of information as appropriate Provision of efficient and effective communication channels between the Headteacher, teaching and support staff, Governors, outside agencies etc Dealing with enquiries from all stakeholders Ensure Governors paperwork is prepared and passed to the Clerk to Governors within the statutory time limits, papers are printed for meetings, papers are stored correctly and any other administration needs of the Governing Body Co-ordinate responses to complaints received, in all forms and ensure they are dealt with in a timely and effective manner. Ensuring accurate records are kept of all complaints Liaising and directing members of staff with queries or questions Deputise for the Design and Communication Officer to produce Staff Bulletin and send communications to students and parents via EduLink and the website Maintain up-to-date documents on the intranet Ensure the smooth and calm running of the Headteacher’s office Provide administrative support to the Chair of Governors and the Headteacher in recruitment to Governing Body Ensure all agreed planned absences are recorded on the school system Responsibilities - SLT Support: Provide assistance for the Senior Leadership Team, including arranging meetings and administration support Liaise with Leadership Team to ensure all school policies are updated in accordance with deadlines, approved by the associated Governing committee, disseminated up to date policies Organising Meetings for Headteacher and Core Leadership groups Taking minutes at meetings and ensuring actions recorded at meetings are completed A