Attendance Officer

Post Title: Attendance Officer Job Purpose: Under the guidance of the Attendance lead, overseeing daily attendance processes, assisting to improve attendance and punctuality, providing targeted support for pupils and families, and fulfilling statutory responsibilities in line with legislation and school/local authority policy. To investigate the reasons for pupils’ absence from school and take appropriate action to secure regular attendance. To implement the school’s attendance procedures and policies – providing advice and guidance as appropriate and as required. To develop and maintain high quality pastoral relationships with students and families. The role requires working creatively with pupils for whom attendance and punctuality is a barrier to learning, promoting a positive culture of attendance, including but not limited to, contributing to safeguarding, pupil premium SEND, EAL, and wider pastoral support. To provide additional support in the school office and to the School Business Manager as requested/required. Attendance Duties & Responsibilities To complete first day absence contact via email and phone. To Identify and understand the reasons for pupils absence by gaining knowledge, via school records, discussions with family, staff and if applicable external agencies. To liaise with head of academic standards on a regular basis, providing them with data to identify patterns to persistence absence. To liaise with the academy’s LAC Lead (AHT) in order to improve school access to LAC and carers. To maintain good links with parents / carers through telephone communication, home visits as required, relaying information where appropriate To liaise with head of academic standards and attendance lead on a regular basis, providing them with data and information for severely absent students. To attend parents evenings to be the point of contact regarding attendance To analyse and prepare data for others to present to all appropriate agencies regarding Penalty Notice and Prosecution. This includes preparing and assisting with planning of attendance action plans and collating the chronology of support To provide reports for appropriate Academic & Pastoral Lead with regard to court cases as required. Produce attendance letters as required in line with the schools policy. Be involved with parental and Head of Academic Standards attendance meetings. To prepare clear, concise and accurate reports as necessary. To maintain appropriate, accurate and up to date records. Use of computerised database. Assisting parents to ensure that all pupils who are not in mainstream school are receiving an appropriate programme of education by liaising with the Attendance Lead/ SENDCO/Pastoral. To liaise with external agencies when appropriate under guidance of the Attendance Lead/ SENDCO/Pastoral To provide guidance, support and training to school staff as required on matters of attendance. To promote good attendance across school