Examinations Officer

Job Purpose The overall responsibility of the Examinations Officer is to provide an efficient and effective service to the whole-school through ensuring the effective management of external and internal examinations. This role will cover, Functional Skills, Entry Level, BTEC and GCSE Exams, and will involve effective and high-quality administration across multiple exam boards. Key Responsibilities: To act as the main point of contact with all Examination Boards, keeping leaders and teachers informed of specification changes, training events, grade boundaries and deadlines To co-ordinate and manage all exams and data related communications with internal and external organisations To be responsible for policy development as required by exam boards in areas relevant to this job and develop and maintain standard operating procedures where necessary in order to ensure succession planning. To co-ordinate the appropriate use of examination invigilators, both internally and externally, and ensure all invigilators are deployed appropriately to support examinations across the school. To be responsible for the recruitment and training of invigilators To manage the timely collation and processing of all exams information (for example, estimated grades, entries and related documentation) required by Examination Boards, including the liaising with alternative education providers as required To ensure and maintain responsibility for the strict security management of examinations papers and controlled assessment To prepare and communicate an invigilation timetable and emergency cover timetable to ensure that sufficient staff are available for examinations To organise examination results days and attend on the days to manage results download, distribution and deal with any queries. Examinations: Preparation: Establish an effective system to ensure that all curriculum leaders are aware of the timescales and provide the relevant information by set internal deadlines Electronically submit entries to the relevant examination boards, adhering to deadlines Liaise with the SENDCo to ensure that all access arrangements are carried out appropriately and maintain accurate records of students who are entitled to modified arrangements. Be responsible for ordering any additional modified papers for students with specific requirements Produce examination timetables for candidates and relevant staff with the school Examinations: Administration: Oversee the duties of the examination invigilators including timetabling, training and assignment of staff to examinations. Produce a signing out sheet in respect of examination papers and key information. Ensure papers are accurately released to exam invigilators, in accordance with examination board regulations Produce a script and set of protocols to ensure that all examinations are started in the same way and in line with regulations. Ensure examination notices are correctly displayed in all location