Administrative Assistant

Statement of Purpose To work under the direction and guidance of the School Manager and Admin Team to provide administrative support to the school. Support for Administration Handle incoming calls, emails, and correspondence professionally. Maintain student records and update databases (e.g., SIMS or other MIS systems). Prepare letters, reports, and other documents as required. Assist with pupil welfare duties; liaise with parents/staff etc Assist with the organisation of school events, trips, and meetings. Manage filing systems and ensure confidentiality of sensitive information. Greet visitors, parents, and students in a friendly and professional manner. Ensure safeguarding procedures are followed for all visitors. Manage the signing-in system and issue visitor passes. Attendance and Pupil Records Monitor daily attendance and follow up on absences. Assist with processing orders, invoices, and petty cash. Order and maintain office supplies and stationery. Support staff with photocopying, scanning, and printing. Assist with first aid duties if trained. Assisting with the Reprographics Department Support to the Organisation Provide general administrative support to the main office that includes and is not exclusive to; answering phones, covering reception, SIMS input, attendance support, exams support, canteen support, trips, events, administering first aid. Maintain and update student and staff records. As and when required to utilise IT software that includes and is not exclusive to; SIMS, Excel, Word, Powerpoint, Sharepoint, OneDrive, Medical Tracker, SamPeople, SISRA.

(This list is not

exhaustive)