Office Manager

Purpose of the Post Responsible for managing the office function to ensure the smooth and effective service to the School. To organise, maintain and monitor all the administrative and communication systems. To line manage administrative and welfare staff, including delegation of relevant activities. Line Managed by: School Business Manager / Headteacher Responsible to: The Headteacher and Governing Body Responsible for: Admin Assistants and Welfare Assistant Working Hours: 35 per week term time only + 1 week Duties and Responsibilities Organisation Dealing with complex reception/visitors/phone calls, etc. Responsible for contributing to planning, development and organisation of support services, procedures and policies, keeping up-to-date with DfE changes Responsible for obtaining quotes, organising and booking of trips/events and coaches Responsible for managing and maintaining the school diary Responsible for receiving and appropriately dealing with all electronic communications to the school’s general email; delegating as appropriate To manage and contribute to the school newsletter Responsible for the management, booking and supervision of pupils/class photographs To liaise with the school’s PTFA and be responsible for coordinating events in association with the Senior Leadership Team, facilitating financial procedures on the school’s electronic payment system, delegating as appropriate Management Responsible for the efficient running of the school office and delegation of tasks to designated staff members as appropriate Responsible for the line management of the Admin Assistants including assisting in the creation and implementation of induction / training / mentoring Responsible for the line management of the Welfare Officer including implementation of induction / training Maintain admission register and waiting lists and deal with any enquiries arising Undertake duties associated with the admission of children to Reception in accordance with the LA and school’s admission policy Manage the co-ordination of the Governors’ Admission Committee Meeting and responsible for preparing all necessary documentation Manage the organisation of all in-year pupil admissions and undertake associated duties and tours Undertake duties associated with the transfer of children to other schools and Year 6 Leavers Responsible for the management of the school’s lunch provision, liaising with the school’s Chef Manager Oversee the letting/use of school premises to outside organisations for out-of-school use Acting as the school’s Data Manager, responsible for dealing with all GDPR related matters undertaking duties to ensure the school is data compliant Working collaboratively with relevant staff to administer, facilitate and monitor the school’s cashless payment system and assist users Working collaboratively with relevant staff to administer, facilitate and monitor the school’s MIS (Arbor