Facilities Administration Assistant

We are seeking aFacilities Administration Assistant to

assist at head office with administration, compliance co-ordination, data

management and analysis forOHC&AT. Reporting to

theCollegeFacilitiesCo-ordinator, you will build strong

relationships withfacilitiesteams,assisting toensure

sites operate efficiently and compliantly.

Key Responsibilities:

Provide day-to-day administrative support to

the Facilities team, including managing emails, calls, contractor tracking, and

documentation. Raise, track, and send purchase orders for

planned and reactive works (with support), ensuring alignment with budgets and

financial regulations. Take meeting notes, distribute them, and

follow up on actions. Maintain and update iAM Compliant, ensuring

all required maintenance, servicing, and compliance checks are completed on

time across all College and Academy sites, escalating any missing or overdue

items to the Facilities Coordinator. Collate, verify, and store all compliance

documentation (e.g., certificates, reports, service sheets), assist with

maintaining accurate records and databases, analyse compliance data to identify

trends or gaps, and support audit, inspection, and reporting preparation.

Key Requirements:

Maths and English GCSE Grade C/4 or

equivalent.

Experience ofFacilities, Compliance, and

data management.

Knowledge of H&S regulations and

legislation including COSHH and Risk Assessments.

Knowledge of MS Office systems,

intermediate level.

Good oral and written communication skills.