Senior Receptionist

We are looking for an experienced receptionist and

administrator who can oversea the main reception and provide guidance and support

to the reception staff and coordination the day-to-day workflow of the

administration staff. To ensure a welcoming, calm and professional reception

environment is maintained at all times.

Main Duties:

To support the day-to-day organisation of the

school office and reception area. To provide guidance and support to the

Receptionists and Administration officers Co-ordinate and oversea the reprographics and

administrative workflows. To have responsibility for overseeing the

day-to-day operation of the main reception and office procedures ensuring

safeguarding processes are adhered to. To further develop an efficient administrative

support system, realising and deploying the potential of IT and other

technologies in the administration of the Academy. Maintain effective communication with the PA to

the Principal to support smooth office functioning. Respond positively to feedback and pass on

concerns to the PA when appropriate. To take responsibility to ensure the main

reception office is organised, tidy and inviting To be proficient in a range of systems, Excel,

Word, Arbor, CPOMS. To oversea maintenance and transfer of student

records / archives. Ensure they are

maintained to a high standard by the administrative support officer confirming when

children leave the academy their file is transferred to the new school or

college as soon as possible with secure transit and confirmation of receipt

obtained. To carry out word processing, data entry and ICT

based tasks. To support in the invigilation of tests and

examinations, to accompany staff and pupils on educational visits. To support the school’s first aid function as a

registered first aider and supporting pupils with specific medical conditions,

e.g. diabetes.

Other

To support after school events such as parent’s

evening, open evenings etc To undertake the necessary training involved

with the post. You will also need to be a committed to

teamwork, very well organised, with an excellent work ethic as well as an

effective communicator working with staff, pupils and parents. Individuals have a responsibility for promoting

and safeguarding the welfare of children and young people he/she is responsible

for or comes into contact with. To ensure all tasks are carried out with due

regard to Health and Safety. To ensure that the highest standards of

confidentiality are maintained when dealing with information relating to pupils

and/or staff. To understand and act in accordance with the

school’s equal opportunities policies. To undertake any reasonable task requested by

the Principal / SLT or line manager