Administration Officer

Job

Title:

Administrative Officer

Grade:

Scale 4

Person reports to: Head Teacher, School

Business Manager

Staff

supervised:

No line management responsibilities

Purpose of job:

Be responsible for all aspects

of the day-to-day organisation and maintenance of the school office and

its procedures.

Provide

administrative support to the Headteacher, School Business Manager and the

Senior Leadership Team.

Comply

with Newham Council’s Equal Opportunities Policy and promote the

inclusion of all children, staff, families and the wider community into

the daily life of the school.

Equal

opportunities:

The Council is committed to promoting

equality, diversity, and inclusion in all aspects of employment. All

recruitment, selection, training, and promotion decisions are based on fair,

job-related criteria. We expect all employees to respect these principles, contribute

to a positive working environment, and help ensure that no one experiences

discrimination or harassment.

Duties

and Responsibilities:

General

Administration:

1.

Provide efficient

and professional administrative support to the Headteacher, Senior Leadership

Team (SLT), and teaching staff.

2.

Handle school

correspondence (emails, letters, and phone calls) promptly and professionally

3.

Deal with routine

correspondence and ensure responses are timely and accurate.

4.

Be responsible for

drafting and sending a variety of materials (e.g. letters, newsletters, and

leaflets) to parents.

5.

Undertake typing,

word-processing, and other complex IT-based tasks as required.

6.

Desktop publish

documents and resources for various school purposes.

7.

Provide personal,

administrative, and organisational support to other staff (e.g. writing support

letters).

8.

Assist with school

meals administration, including setting up new staff members on the school

meals booking system.

Parent, Visitor,

and External Liaison:

Act as a welcoming first point

of contact for parents, visitors, and external agencies, ensuring a

supportive environment.

Receive telephone enquiries and

calls from parents and the public, providing relevant information as

needed.

Contact parents/carers when

necessary, ensuring follow-up on medical issues, attendance, visits and

other needed matters.

Be tactful and maintain

confidentiality for all concerned, including staff, parents, children,

and visitors.

Show the families of new

admissions around the school.

Pupil Record