Administrative Officer / Receptionist

Required as soon as possible, an energetic, resilient person who enjoys a variety of tasks and challenges to join our busy main office.

Confidentiality and a good working knowledge of Microsoft Office are essential for this role.

This is a challenging and fulfilling role that would equally suit someone starting out on their career, or someone with years of valuable experience. Duties are varied and include assisting visitors at reception, answering the telephone, dealing with enquiries from parents, staff, students and members of the public, word processing and general admin duties, incoming and outgoing mail. There may be some degree of finance work. Knowledge of Arbor would be an advantage but training will be provided. A friendly, helpful personality and the ability to work under pressure to meet conflicting deadlines are essential as well as the ability to work well as part of a team. Main Duties and Responsibilities include: Reception duties – greeting visitors, assisting parents and students and answering queries, questions or concerns Answering the telephone and dealing with enquiries from parents, students, staff and members of the public Secretarial and administrative support to staff across the academy Word Processing letters and documents Communications to parents via text or email Enabling visitors access to the site, using the doorbell system to lock/unlock gates Shared administration of appointments and organisation for Parents’ Evenings Assisting with student timetables/classes for all departments General admin tasks Filing of student records Administration of Fire Drills Incoming and outgoing mail Booking meetings for outside agencies, e.g. Social Workers Liaising with various outside bodies, providing information assistance and advice (e.g. to police, local organisations, students, Directors, members of the public). Administrate new admissions process. Support to the school’s Finance Team as and when required

(Please see the accompanying Job Description for further details of the duties and responsibilities of this post).