Admin Assistant

MAIN RESPONSIBILITIES: To undertake reception duties and deal with general enquiries from visitors, parents etc ensuring that the signing in procedures are followed correctly with regard to Safeguarding within the school. To operate the school telephone system, forwarding calls as appropriate and taking messages as required. To be a main point of contact for first aid, care for sick pupils, arranging first aid as necessary and contacting parents where required. To provide clerical support to teaching staff, including routine typing/word processing, filing and photocopying. To monitor the school’s emails, forwarding them to the appropriate member of staff, or responding as necessary. To ensure that the school website content is kept up to date, adding new content as necessary. To organise the booking of staff training, and maintaining of a database. To organise invitations to community representatives to events, such as Christmas Plays and Dance Morning, and send Christmas cards each year. To assist with coordinating the autumn term open evening and pre-school visits. Update the school’s website with event photograph’s, newsletters, letters, parent communications and dates on the calendar. Support of school library system alongside Library Lead. To organise the annual Book Fair with Scholastic. For full details of the role including person specification, please see the attached application pack.