Headteacher's Personal Assistant

Job Purpose 1. To provide an efficient and confidential Personal Assistant service to the Headteacher. 2. To be part of the SLT Organisation team 3. To oversee effective and appropriate home/school communication 4. To oversee Marketing and PR PA to Headteacher To maintain the Headteacher’s diary and bring meetings and appointments to their attention. To organise meetings for the Headteacher including inviting other participants to meetings. To ensure that the Headteacher is briefed for all meetings with relevant correspondence, documents/presentations and in the Headteacher’s absence refer matters to the relevant member of the Leadership Team (SLT). To co-ordinate the agenda for SLT meetings, take action points of SLT meetings and then distribute to all SLT members. To attend and take minutes of any other meetings as requested by the Headteacher. To produce and distribute the weekly school bulletin in conjunction with the Headteacher or the designated member of SLT. To liaise closely with the Trustees on behalf of the Headteacher. Collate and disseminate papers for Trustee meetings Maintaining high and professional standards as the front line to the school. Lead on Home/School communication To act as a first point of contact for visitors, staff and students who have a meeting with or wish to speak to the Headteacher. To arrange hospitality and refreshments for Headteacher’s visitors, meetings and school events as requested. To lead on the annual open evening event for perspective Yr 6 parents To help coordinate other school evening events liaising with staff members and offer an advisory service to ensure all evening events in school maintain a consistently high standard. Oversee the Communications and Marketing Manager to ensure that the school website remains up to date. Oversee the Communications and Marketing Manager to oversee all social media platforms To liaise, with tact and diplomacy with other school staff and others outside the school, particularly parents, and representatives of the LA and the local community generally. To ensure that Kingsmead School has regular positive press and media coverage by building links with local and national media and press. To create, produce, maintain and distribute the school calendar. Ensure that administrative and clerical tasks are undertaken in accordance with agreed policies, procedures and appropriate legislation. Interviewing and training of support staff. Oversee the Communications and Marketing Manager to manage the School reception service including greeting visitors and answering phones. First contact for emergency services, Youth Offending, Police, Social Services etc. Dealing with queries - especially in the absence of the Headteacher - and deciding how to deal with the query and whether it should be referred to another member of staff. Human Resources To be responsible for ensuring all necessary safeguarding che