Senior Administrator

The Swan School is seeking a proactive and experienced Senior Administrator to join our friendly, front-of-house team. This is a fantastic opportunity to contribute directly to our students' success and overall school experience. If you thrive in a fast-paced environment where no two days are the same, we want to hear from you! Job Title: Senior Administrator Grade: Grade 6 Location: The Swan School, Oxford Hours: Flexible up to 4 days (29.6 hours per week) Working Pattern: Term-Time Only (39 working weeks per year, this includes INSET days) Salary: Grade 6 scale Reporting To: Office Manager Disclosure: Enhanced DBS required prior to start Key Responsibilities As a key member of the administration team, you will provide essential general clerical, organisational, and financial support, including: Front-of-House: Undertaking reception duties, confidently liaising with students, parents/carers, staff, and the public via email, telephone, and in person. Organisational Hub: Coordinating school visits, events, and meetings, including taking notes. Data & Reporting: Analysing information, running reports, and processing forms/returns accurately using advanced ICT packages. Welfare Support: Assisting with pupil first aid and welfare duties, occasionally looking after sick pupils, and liaising appropriately with parents/staff. Teamwork: Providing support to other administrators and teams during peak workload periods and contributing to the development of administrative procedures and systems. Financial Admin: Undertaking basic financial administration tasks, such as processing orders. About You We are looking for a highly motivated, confident, and reflective practitioner who: Is confident and articulate when speaking with students, parents, staff, and external agencies. Is a highly motivated team player who enjoys working collaboratively in a busy, challenging environment. Is confident with IT and proficient in advanced ICT packages (e.g., word-processing, spreadsheets). Is a creative thinker keen to learn new skills and try new approaches to achieve the best possible outcomes for our students. Understands the importance of confidentiality, safeguarding, and data protection in a school setting. The successful candidate will share our ambitions for our students and be motivated to ensure they and their families have the best experience of school. RLT Connection & Benefits As part of the River Learning Trust, you will have access to high-quality CPLD pathways and the security of recognised continuous service. Additional benefits include: Enrolment in a competitive Local Government Pension Scheme. Access to a comprehensive Employee Assistance Programme focused on your wellbeing. A genuinely flexible approach to working hours for the right candidate. River Learning Trust and The Swan School are committed to safeguarding and promoting the welfare of all children and p