Pastoral Admin Assistant

MOULTON SCHOOL AND SCIENCE COLLEGE Pound Lane, Moulton, Northampton, NN3 7SD 01604 641600 www.moultonschool.co.uk PASTORAL ADMINISTRATION ASSISTANT 37 hours per week - 40 weeks per year Grade E Points 4 - 5 (£25,185 - £25,583) £22,121- £22,470 (actual salary) We are seeking to appoint a highly organised and professional Pastoral Administration Assistant to join our dedicated team this September. In this essential role, you will provide a comprehensive, front-line administrative service within our pastoral provision, acting as a calm and welcoming first point of contact for students, parents/guardians, and external stakeholders. You will be instrumental in managing inbound queries—resolving them at source where possible or routing them to the appropriate team member—while managing vital student records, collating information for reviews, and delivering a wide range of day-to-day administrative support. The ideal candidate will be an exceptional communicator (both verbal and written) with strong IT skills and a meticulous eye for detail. The school calendar naturally brings varying workloads and peak periods; therefore, we are looking for someone with outstanding organisational skills, a flexible approach, and a reassuring, calm presence. Working collaboratively within our team, you will instil confidence in our school community and play a key role in delivering an excellent standard of care and service throughout our students' time at Moulton. Responsibilities include: Execute a wide range of day-to-day administrative tasks to keep the pastoral department running smoothly. Act as the welcoming, calm, and professional face of the pastoral team; efficiently handle inbound queries by phone, email, or in-person, resolving them at source or routing them appropriately. Ensure effective communication across the school by efficiently distributing messages to staff and students. Use internal systems to maintain accurate student records, produce reports, and generate school documents in line with data compliance standards. Support the planning, preparation, and implementation of key events in the pastoral calendar (e.g., Parents' Evenings, Achievement Evenings, Year 11 Prom, Year Rewards, and school trips). Plan, coordinate, and implement meeting schedules for team, student, or parental/guardian reviews, ensuring all preparatory documentation is ready. Support and adhere to all school policies, with strict attention to child protection/safeguarding, confidentiality, and health and safety. Maintain flexibility and a steady presence during the natural "peaks and troughs" of the school calendar, managing shifting workloads effectively. Undertake any other reasonable tasks in line with the role's scope, as directed by the Pastoral Services Manager, Line Manager, or Senior Leadership Team. At MSSC, we know that our staff are our most valuable resource. We want you to flourish in your professional life and that’s why we