Receptionist/Administrator (Maternity Cover)

Job details:- Grampian Primary Academy is an ambitious, inclusive school. We are very proud of our school, our children and our successes. We are seeking to appoint a reliable, efficient and approachable, Receptionist Administrator to cover for maternity absence. Principal responsibilities will be reception duties however there will be additional clerical and administrative duties including first aid support. You will be the first point of contact for our school so you will need a friendly disposition, have a flexible approach and be able to work under pressure, have strong proven communication and administration skills. You will: Be the main point of contact for visitors on the school site. Undertake reception duties, answering general incoming and outgoing telephone calls, face-to-face enquiries and signing in visitors. Request DBS or ID information from visitors, ensuring safeguarding practices and procedures are followed at all times. Liaise with parents/carers regarding collection of pupils, first aid and other matters. Be responsible for pupil first aid/welfare, looking after sick pupils. Maintain manual and computerised records/management information systems. Undertake typing and word processing and other IT based tasks and operate relevant equipment/IT packages eg. Word, Excel, Databases and Emails. Manage attendance. Record and manage the electronic system relating to school dinners. Admin support for pupils meals, liaising with catering and lunchime teams. Identify pupil absence and mark registers. Monitor stationery stocks. Provide general clerical and admin support. Please see the job description and person specification for more details. We are committed to safeguarding and promoting the welfare of children and young people and require all staff and volunteers to share and demonstrate this commitment. The successful candidate will have to meet the requirements of the person specification and will be subject to the relevant pre-employment checks which will, where applicable, include a health check, an enhanced DBS check, the Children’s Barred List check and satisfactory references. It is an offence for an individual who has been disqualified from working with children to knowingly apply for, offer to do, accept, or do any work in a ‘regulated activity’. The position advertised is a ‘regulated activity’.