Administration Assistant

The successful applicant will be the first point of contact for visitors and parents as well as providing general administrative support contributing to the efficient operation of the office. Confidentiality is essential along with the ability to cope under pressure. Maintaining a friendly, courteous and professional manner with children, parents, staff and visitors is essential. The position requires the applicant to: Have well developed organisation and communication skills The ability to work in a friendly and professional manner with a can do attitude Be a team player To input and retrieve data using the school’s Management Information Systems To use IT applications and databases effectively to deliver administrative tasks including collating and preparing information from a variety of sources Support with the checking of goods against delivery notes and distributing goods to the appropriate member of staff To deal with enquiries from staff, pupils, parents and other stakeholders as necessary To ensure visitors, deliveries, telephone calls and incoming and outgoing mail is managed effectively Provision of administration service to the whole school Managing the school’s email inbox and distributing emails to relevant colleagues Carry out routine clerical duties as required by staff including preparation of correspondence, newsletters and reports Provide hospitality for visitors providing a courteous service at all times Undertake filing, minute taking and photocopying as required Assist with the administration of medicines to pupils following the Medicines in School Policy Competent computer skills including Word, Excel, PowerPoint and Publisher are essential. Knowledge of Arbor would be an advantage although training will be provided if required. Successful applicants will be required to attend an interview where you will be asked to demonstrate your IT skills.