Administrator

Job details Job title : Administration Assistant Salary : £25,119-£26,421 pro rata Actual salary: £23,163-£24,363 Hours : 36.5 hours per week, Term time only + 2 weeks Reporting to : Office Manager Main purpose To provide administrative support to the school. Duties and responsibilities Organisation Contribute towards the planning, development and organisation of the support service systems, procedures and policies To maintain the schools Management Information System (MIS) including pupil admissions and leavers Administration To act as the first point of contact within a busy school reception, first line telephone answering, dealing with parents, visitors and professionals coming into school whilst adhering to safeguarding/security processes. Ensuring accurate messages reach Senior Team, Teaching and support staff. Undertake word processing and complex IT based tasks Provide personal, administrative and organisational support to the Headteacher and Office Manager Provide personal, administrative and organisational support to other staff Provide personal, organisational and administrative support to the Governing Body Keep records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times Book training courses for all staff and manage the training database Support the administration of recruitment including advertising, collating documentation, obtaining references To monitor staff absences/vacancies and book agency staff as required Support the data protection officer with ensuring data protection compliance and helping the school community understand how to comply with data protection law Resources Order, monitor and manage stock, ensuring best value following the school’s purchasing processes Operate relevant equipment and IT packages (e.g. the school’s MIS system) Provide advice and guidance to staff, pupils and others on administration systems and events that take place in school. Manage financial administration procedures and maintain appropriate records to satisfy audits Manage school licences and insurances Ensure the office and reception is kept tidy, organised and in good order at all times, making sure there are sufficient office resources available Responsibilities Be committed to the safeguarding and promotion of the welfare of children and young people Comply with the policies and procedures relating to child protection, health and safety, security, confidentiality and data protection, equal opportunities, reporting all concerns to an appropriate person Contribute to the overall ethos/work/aims of the school Establish constructive relationships and communication with all staff and other agencies/professionals Participate in training and other learning activities and performance development as required Other areas of responsibility Please note that this list of duties is illus