Admin Assistant

Job description Job title: Admin Assistant Grade: Grade: H4, Scale point range: Points 6-9 Salary range: £25,989 - £27,254 (FTE) Pro Rata for Hours and Weeks Worked Hours / weeks: 35 hrs/week to be worked between 07:00 and 15:30 41 Weeks/Year to be worked as follows: 38 weeks term time + 5 days (1 week) INSET days + 5 days (1 week) the week preceding the start of academic year + 5 days (1 week) during the school holiday period (TBA) Contract type: Permanent Reports to: Admin Officer Job purpose To assist the Academy in the efficient running of the Main Office/Student Services Office by providing high quality administrative support to the admin team & to contribute to the overall ethos, work and aims of the Academy. Main responsibilities Assisting with the Main office day-to-day processes, updating data on the Academy’s MIS system as required as well as maintaining the Academy’s database as required. Liaise with parents, guardians, staff and students and cover the main reception when required. General administrative duties such as stationery orders / stock taking, photocopying, filing, archiving, emailing & completion of routine forms & correspondence. Provide support for the Academy’s staff telephone extension list to be kept up to date and distributed in a timely manner before the start of each term. Dealing with ParentMail queries and procedures, including setting up and maintenance of trips, events and uniforms orders. Assist with free school meals, annual photograph and Music lesson administration. Receiving, Sorting, Distributing and franking daily posts,and arranging for delivery to appropriate staff and record, stamp and arrange the posting of outgoing posts, if required. Enter and retrieve pupil data and produce reports from the School’s MIS systems and other software packages as needed and directed. Assist with producing staff and pupil ID cards, and undertake IT based tasks as required. Provide support staff cover, as reasonably required, in the event of staff absence. Provide first-aid assistance to staff, students and visitors as and when necessary. Participate in training and development activities and programmes as required. Appreciate and support the role of other professionals and establish constructive relationships and communicate with other agencies and professionals. Assisting with the Student Services processes, managing attendance queries via voice mails, phone calls and emails and logging lates. Appreciate and support the role of other professionals and establish constructive relationships and communicate with other agencies and professionals. Communication with Parents regarding Welfare, Behaviour management detentions, Reduced timetables and On call. Support with Exclusions, Isolations and Suspension Paperwork. Support with Confiscations, Off Role, Local authority paperwork, student filing and student arch