Clerk to Local Governing Board

PURPOSE OF THE JOB The Clerk to LGB supports effective governance for the local governing body by coordinating work across the school’s LGB levels of governance and advising on constitutional and procedural matters. The Clerk to LGB manages compliance, ensuring the school adheres to its governing documents and the regulations set out by its regulators. The Clerk to LGB supports the Clerk to the Trust in the effective operation of the trust, and works to uphold and promote its vision and values. DUTIES AND RESPONSIBILITIES The duties and responsibilities listed below are indicative of the tasks the Clerk to the LGB will perform, and are not intended to be an exhaustive list. The post holder will be expected to take on additional responsibilities appropriate to the role as they arise. Organise LGB meetings, ensuring coordination and effective communication Work with the LGB chair and the headteacher to formulate meeting agendas Advise individuals when they are required to present and report to the LGB Collect, organise and distribute agendas, minutes, reports or other relevant documentation from standard trust templates ahead of and after meetings, within the required timeframes. Ensure that all meetings are minuted, that meeting minutes are certified, and that appropriate records are maintained Ensure that draft copies of documentation such as meeting minutes and action logs are shared with and approved by the LGB Chair before wider distribution Keep accurate records of matters, actions and decisions arising from meetings, and follow up on these as required Establish, implement and monitor the election and appointment process for new committee members Support the effective induction of new members, including confirming that DBS checks are in place Advise on governance matters, including procedural issues Ensure LGB meeting arrangements reflect best practice Maintain registers of committee members, declarations of interest, meeting attendance records and skills audits Liaise with the Clerk to the Board of Trustees as required and provide documentation as required, such as policy approvals, records of meetings, registers and any changes for website publications