Office Manager

1.

Responsibility

for the smooth running of the school office, including:

Supervision

of office staff. Ensuring

sufficient cover of staff during absences. Planning

work schedules and ensuring that all office staff are aware of impending works

projects etc. Delegation

of work to office staff as and when necessary. Liaison

with senior staff relating to work to be undertaken by the office. Identifying

training needs and bringing them to the attention of the Head of School for

discussion. Maintaining

absence records of all staff. Responsibility

for the school’s admin support staff. Supporting

with the school’s accounting procedures and the arrangements required for

periodic audits. To

have overall responsibility for the receipt and safekeeping of dinner money

received by the school. Induction

and training of new staff Maintaining accurate records of all training

2.

Maintaining

computerised and paper databases of pupil and staff information, including:

Acting

as Systems Manager for the administrative computer network and being

responsible for the security of data and access rights to the system. Inputting

and updating of all appropriate pupil and staff information and producing

reports when required. Production

of annual DFE returns. Assisting

designated staff in the data management of the Statutory Testing process. Assisting

staff in the production and maintenance of pupils’ records. Oversee

annual reviews

3.

Managing

the Head of School’s day to day administration, including:

Administration

of new admissions, parental interviews and appeals procedures.

4.

Child

Protection

To

have due regard for safeguarding and promoting the welfare of children and

young people and to follow the child protection procedures by the Southwark

Safeguarding Policy and the school’s safeguarding policy.