Office/Sixth Form Administrator

DUTIES

AND RESPONSIBILITIES:

MAIN

SCHOOL OFFICE SUPPORT:

Organisation

Undertake

reception duties such as routine telephone calls, face-to-face enquiries and

signing-in visitors Assisting

with student first aid/welfare duties, looking after sick pupils, administering

medication and liaising with staff and parents/carers Help students

who have missed their transport after school to get home safely

Administration

Provide

routine and confidential administrative support e.g. photocopying, filing,

emailing and franking mail To take and

pass on accurate messages, timed and dated Maintain

manual and computerised records/management information systems using SIMs To undertake

typing, word processing and other IT-based tasks To undertake

administrative procedures under the direction of the Office Manager To contact

parents/carers by telephone to chase up consent forms etc To support

the SIMS Officer – Assessment during busy periods in relation to tasks relating

to Assessment, Examinations, Enrichment week etc

Resources

To operate

office equipment e.g. telephone, photocopier, computer and franking machine

SIXTH

FORM SUPPORT:

Organisation

To book taxis

for Sixth Form students who study some of their subjects at other schools

within the city To be

responsible for the security of confidential files which should be archived

annually To ensure

that the Sixth Form Centre is always clean and tidy To ensure

that Sixth Form students behave in an appropriate manner whilst in the Sixth

Form Centre (e.g. no eating or drinking within the Study Area)

Administration

Act as the

first point of contact for Sixth Form students, parents, carers and visitors,

providing a welcoming and professional service in person, by telephone and

email. Maintain

accurate Sixth Form student records, including enrolment. To provide

routine clerical support e.g. photocopying, filing, emailing, completing

routine forms and responding to routine correspondence Monitor the 6th

form email in box and deal with messages appropriately. Maintaining

the students’ signing in and out sheets on a daily basis To take and

pass on accurate messages, timed and dated To operate

the Attendance Module in respect of Sixth Form students To meet with

students to discuss unexplained absences, referring them to the Head or

Assistant Head of Sixth Form if the absence is of a complex and/or personal

nature To produce

attendance reports for senior members of staff as required To maintain

manual and computerised records/management information systems To undertake

typing, word processing and other IT-based tasks To be

responsible for the timely and accurate submission of UCAS reports To undertake

administrative procedures relating to Sixth Form events at the school and

organised trips To