Headteacher's PA

The Headteacher requries a Personal Assistant (PA) to join the The Heathland school. The Heathland School is an 11-18 oversubscribed school with over 1750 students on roll and a large Sixth Form. At the heart of our ethos is a ‘Commitment to Excellence’. We have always set high standards for achievement in an environment where students demonstrate courtesy, self-discipline and respect for each other. JOB PURPOSE To provide high-quality administrative and organisational support to the Headteacher and wider leadership team. To oversee recruitment, including preparation of recruitment packs, adverts, interview scheduling, candidate liaison and communication with the London Borough of Hounslow. To work with the School's Governors and Leadership Team to provide administrative support to the Governing Body of the School KEY ACCOUNTABILITIES Responsible to the Headteacher 1. To provide administrative and secretarial support for the Headteacher and other Senior Leaders including decision making and delegation when appropriate, handling communications and preparing documents. Key duties include organising meetings and acting as a point of contact for internal and external enquiries, while maintaining confidentiality. 2. To ensure that high level of administration is provided to the Heathland Leadership Team and Extended Heathland Leadership Team (EHLT) meetings: gathering and preparation of Agenda and Minutes. 3. To ensure the Headteacher’s diary and commitments are updated on a daily basis, checking details of appointments, reminding of commitments, researching and collating relevant paperwork prior to meetings. Alert the Headteacher well in advance of approaching issues and/or events. 4. To organise meetings and appointments including booking venues, preparing agendas and papers, ordering refreshments, taking minutes, including confidential staff meetings, disciplinary meetings, flexible working meetings and absence review meetings. 5. To deal with parent and other external stakeholder queries, especially in the absence of the Headteacher, and decide how to screen telephone calls, enquiries and requests and handle them or delegate to others as appropriate, using discretion in providing information both within and outside the school. 6. To act, in association with the Headteacher, as the point of contact in relation to any complaints received, referring matters to appropriate members of staff when required, and ensuring that complaints are responded to within the set timescales. 7. To maintain all confidential and personal records in line with GDPR such that appropriate information is on file and that all relevant checks have been carried out to a high standard. 8. To maintain up to date job specifications for all teaching and support staff in liaison with senior leaders, ensuring confidentiality. 9. To manage of the Internal Promotions process, producing the relevant documents and coordinating the programme of interviews. Ensure tha