Administrative Assistant

Marine Park Primary is a warm, inclusive 3–11

community school at the heart of South Shields. As part of Tyne & Wear

Learning Trust, we pride ourselves on “Learning Together” – nurturing

curiosity, confidence and kindness in everything we do. Essential Criteria

Previous

administrative experience.

Strong

organisational, communication and problem-solving skills.

Proficiency

with office software (e.g. Microsoft Office) and management information

systems.

We are seeking an organised, friendly and composed

Administrative Assistant to be the first point of contact for pupils, parents,

staff and visitors. This will be a term-time only position and you will play a

pivotal role in keeping our busy school running smoothly. This job requires a pro-active and reactive approach, an ability to flex

and adapt with the daily requirements of the role, and excellent verbal and

written communication skills.

Purpose of Job:

This role is vital in ensuring the

smooth daily operation of the school, providing administrative support for staff,

parents, carers and visitors. A passion for working in a child-centered

environment and possessing strong administrative skills.

Organisation

Undertake reception duties and hospitality, answering general telephone

and face to face enquiries and signing in visitors. Assist with pupil first aid / welfare duties, looking after sick pupils,

liaising with parents/staff etc. Assist in arrangements for school trips, events etc. Record, monitor and evaluate pupil attendance liaising with Headteacher.

Administration

Provide general clerical /

admin. support e.g. photocopying, filing, complete standard forms, respond to

routine correspondence, making orders, admissions and attendance paperwork. Maintain manual and

computerised records/management information systems with a particular emphasis

on the monitoring of school attendance. This will include making first-day

phone calls and following up pupil absence. Produce lists/information/data

as required e.g. pupil's data, attendance data. Update school website and

collate and co-ordinate regular school newsletters. Undertake ICT tasks within

approved IT systems e.g, school MIS. Take notes at meetings and

prepare minutes (if required). Sort and distribute mail. Undertake administrative

procedures e.g. registers / school lunch money /uniform Maintain and collate pupil

reports.

Compliance and reporting

Ensure all school records comply with Ofsted and other regulatory body

requirements. Support the preparation of reports and documentation for inspections or

audits. Manage staff training and certification records, ensuring they remain up

to date.

Resources

Operate relevant equipment / ICT packages (e.g. word, excel, databases,