Finance Assistant

Duties: This appointment includes the following duties: Processing orders, invoices and payments through

purchase ledger and/or cash book using Xero software. Reconciliation of all income received via Arbor,

childcare vouchers and school office. Responsible for paying in all income to school bank

accounts in accordance with the finance policy. Weekly Bank reconciliation. To be responsible for all Music tuition in school.

i.e. arranging tuition for pupils, raising of invoices and reconciliation of

payments. Debt recovery. Check all

supplier statements and investigate payments to comply with statutory

timescales Maintain links

with suppliers to identify lead times and delivery dates ensuring efficient and

effective delivery of orders To assist School Business Manager with budget preparation

and monitoring and to produce spread sheets and reports showing analysis of

various costs and information as required by head teacher or governors. Any other duties of a similar nature and level of

responsibility as requested by the School Business Manager. Relationships:

Responsible

to the School Business Manager

Contacts

and relationships

Daily contact with students, school employed staff Working alongside School Business Manager and Admin

Assistant Regular contact with parents/carers, external

bodies Decisions:

o

Discretion: Work is carried out in accordance

within policies and procedures and post holder can seek advice from line

manager

o

Consequences:

Impacts on students and school community. Impact on school

administrative processes, which is likely to be easily identified and remedied.

Resources

Learning materials and resources General

office equipment needed to carry out tasks.

Work Environment

The Postholder will

experience some interruption which is intrinsic to the role but this should not

cause any overall change to the task Physical Demands: General office work, may involve

long periods of working at a computer.

Working Conditions: Well-lit and well ventilated general office environment.

Knowledge and skills

Knowledge of Xero finance package or similar 6-12 months experience of working in a similar role Computer literate Essential: 4 GCSE’ Knowledge of spreadsheets Appropriate NVQ Level 2 or equivalent.

Additional responsibilities:

Elements

of this job description may be negotiated at the request of either party and

with the agreement of both.

Performance Management: School Business Manager – Kerry Fogg Supervision of people The post holder will not be required to

supervise personnel in school