Assistant Operational SENDCo

Education South-West: South Devon UTC - Job Description: Assistant Operational SENCo Grade D 35 hours per week, 41 weeks per year 8.30am - 4.00pm, Monday to Friday Flexibility is required during exam periods Permanent Responsible to: Operational SENCo Main Purpose of the Post The post holder will provide high-level administrative and operational support to the Operational SENCo, supporting the educational, social and physical needs of students with Special Educational Needs and Disabilities (SEND). The role includes acting as Assistant Exams Officer, which includes being the lead Invigilator, and administrator for Exams and Exam Access Arrangements. The post holder will play a key role in preparing and administering EHCP processes, including annual reviews, documentation, minute taking and coordination with external agencies, ensuring accurate records are maintained at all times. Duties and Responsibilities SEND Administration & EHCP Support Support the Operational SENCo in the administration and coordination of EHCP annual reviews, including preparation of paperwork, reports, agendas and minutes. Support the Head of Centre and Exams Officer in all administrative and running of exams. Produce accurate agendas and professional minutes for SEND, EHCP and multi‑agency meetings. Maintain a high standard of SEND record keeping, including the SEND register, provision maps and student files. Document meetings, interventions and outcomes in line with statutory requirements and Trust expectations. Manage SEND referrals to external agencies from start to finish, ensuring accurate documentation and follow‑up. Communicate on behalf of the Operational SENCo with parents, professionals and external agencies, as appropriate. Support the creation and maintenance of student learning profiles, individual support plans and individualised timetables. Support transition arrangements and information collation for new students joining South Devon UTC. Exams & Access Arrangements Act as Assistant Exams Officer, supporting the Exams Officer and Head of Centre in the planning and delivery of all internal and external examinations. Complete exam entries, including inputting, checking and amending entries in line with awarding body deadlines. Produce and manage all key exam documentation, including candidate lists, access arrangement summaries, invigilator packs and cover sheets. Produce and maintain individual and whole‑cohort exam timetables, ensuring access arrangements, reasonable adjustments and JCQ regulations are fully met. Lead on the administration of Exam Access Arrangements. Working with the Operational SENCo support seating, rooming, exam packs and exam-day logistics. Act as Lead On‑Site Invigilator for all internal and external assessments and examinations. Ensure all exam records and documentation are accurate, compliant and securely stored in line with JCQ and Trust requirements. Operational & Team Support