Office Manager

Job Description: Office Manager

School: Melrose School

Line Manager: Headteacher/Finance HR Manager

Main Purpose of the Role

The

Office Manager will act as the school’s first

point of contact, overseeing the day-to-day operation of the school

office and ensuring the smooth, efficient and confidential delivery of all

administrative, admissions and organisational processes.

Working

collaboratively with the Headteacher, and the SLT, the post holder will provide

high-quality operational and administrative support to enable the school to

achieve its educational objectives. The role includes line management of the admin

assistants and plays a key role in supporting safeguarding, data management,

compliance and effective communication with parents, staff and external

agencies

Key Responsibilities and Accountabilities

1. Office Management

Lead, manage and oversee the

day-to-day running of the school office, including reception, telephone,

email and visitor management.

Establish, maintain and

review efficient office systems, procedures and policies.

Maintain a professional,

welcoming, secure and well-organised office and reception environment.

Manage school calendar

updates, room bookings and whole-school events in collaboration with the

Headteacher and SLT.

Maintain oversight of

office-based systems, including MIS (SIMS), sign-in systems and relevant

Googledocs

Line-manage, support, train

and develop the school office team, ensuring effective cover, performance

and professional development.

2. Administration, Admissions & Data Management

Oversee and manage school

admissions processes in line with Local Authority, and statutory guidance,

including pupil application forms, pupil premium forms and induction.

Oversee accurate attendance

and First day calling procedures for Melrose Primary and Secondary, Cobham

Court/Worsfold House and Whatley Campus in conjunction with the site

specific admin officers.

Ensure accurate, timely and

confidential maintenance of pupil and school records (both electronic and

paper), including safeguarding, medical and SEN information.

Maintain the school’s

records retention schedule in line with statutory requirements.

Monitor and manage pupil

attendance, absence procedures, fixed term suspension letters and Penalty Charge

Notices

Produce reports and data for

the Headteacher, Governors and external agencies as required.

Manage the receipt and

secure storage of Examination papers

Ensure accurate and timely

School census returns in liaison with the Finance & HR Manager

Provide administrative and

organisational support to the Headteacher and SLT as required.

3. Trips, Enrichment & Events