School Administrator

T he Role: This role is term-time plus one week (40 weeks in total). You will be expected to work 37 hours per week Monday to Friday between the hours of 8am to 4pm, with 30 minutes for lunch and leaving 30 minutes early on Fridays. Key Responsibilities: To act as the first point of contact for the school in person and by telephone, welcoming visitors in a professional and hospitable manner. Providing key administrative and operational support to meet the needs of the school. Reporting to the Operations Manager. Efficiently handle enquiries and coordinate visitors and meetings, providing exceptional customer service. Assist the School's Examinations Officer with all areas of exams, including Unit Award claims. Health and Safety administration, including logging and reporting incidents, supporting risk assessments and maintaining the school vehicle. Lead the recording of attendance in line with the school's Safeguarding and Attendance Policy. Handle communications with parents and carers efficiently, including monitoring the school email account and signposting where required. Maintain the school's Management Information System, including updating pupil records and Social Care Status, etc. Maintain and record changes to the school's equipment inventory, including keys, radios and IT equipment. Be the first point of contact for IT-related concerns raised by staff and raise tickets for our IT support team as needed. Support with data analysis, such as SEGP. Maintain the school's calendar for events and coordinate rooms for meetings. To maintain a key role in the school’s fire evacuation and emergency communication procedures. To support the Operations Manager to maintain the school website. To support GDPR compliance, including assisting with archiving procedures. To support Safeguarding compliance, including but not limited to, signing-in and identification of visitors, ensuring Letters of Assurance are obtained from third parties, and staff driving licences are checked annually. To support HR teams to induct and onboard new staff members. To have a commitment to safeguarding and record any safeguarding concerns promptly in line with the school's Safeguarding policies and procedures. To carry out other duties as directed by the Operations Manager and Headteacher as requested. Our Total Reward Offer : The Special Partnership Trust recognises the importance of developing a properly implemented People Strategy to underpin the overall strategic aims of the Trust. Our People Strategy is designed to help us attract prospective high calibre candidates, as well as drive engagement, productivity and retention of our high performing and high potential employees. It reflects our belief in putting our people first. This does not mean putting our learners second. It is based on the philosophy that if we create a positive and rewarding work environment, if our staff feel motivated, well managed and