Abbey Primary School · Morden, London
The successful candidate will be integral part of our school office team. They will be able to deal with a varied workload in a calm and professional manner alongside the two Senior Administrators, The Receptionist/Administrator will act as the first point of contact for parents/carers and visitors arriving at the school. Other duties will include: The monitoring and maintenance of accurate records of pupil attendance and producing reports as necessary. Monitoring the late arrival of pupils and contact parents/carers to identify reasons for non-attendance, ensuring all safeguarding procedures are followed Deal with telephone and face-to-face enquiries efficiently and in a professional and supportive manner. Responding to messages promptly and accurately, passing on information to relevant staff members as necessary Assist staff and pupils with the information and support they need Assist with managing the school’s email inbox, ensuring the school meets its expected response times and that emails are forwarded to the relevant staff member as necessary. Provide administrative support to staff as needed Carry out filing, printing and photocopying. Assist with organizing parents’ evenings and other meetings and events, including the organization of rooms and equipment, and providing refreshments as required Keep records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times Control access to the school in line with the school’s safeguarding procedures, including signing in visitors, checking identification as necessary, issuing passes and notifying them of safeguarding and safety procedure. Be alert to unknown individuals on the school premises and report any concerns in line with the school’s procedures Write and send email responses that are professional and uphold the school’s vision and values Update and distribute online and offline communications (e.g. letters, newsletters, social media posts, etc.) to parents, staff and other stakeholders Assist with marketing and promoting the school Enter data into the school’s finance systems and produce reports as necessary Collect, record and issue receipts for payments from parents and carers Carry out financial administration in line with the school’s procedures Undertake training required to develop in the role Ensure all duties and responsibilities are undertaken in line with the school’s health and safety policy Contribute to the safety of children and young people and protect them from harm