Administrative Assistant to the learning support department

Administrative Assistant to the learning support department 9:00am - 4:00pm / 32.5 hours per week / 39 weeks per year The Heathland School is an 11-18 oversubscribed school with over 1750 students on roll and a large Sixth Form. At the heart of our ethos is a ‘Commitment to Excellence’. We have always set high standards for achievement in an environment where students demonstrate courtesy, self-discipline and respect for each other. An administative assistant is required to join the learning support department. JOB PURPOSE To provide effective and efficient administrative support to the Learning Support Department. KEY ACCOUNTABILITIES Responsible to SENCO. To be responsible for: Supporting the SENCO in managing the process of assessment and testing for pupils with special educational needs and disabilities. Supporting the SENCO in managing all aspects of record keeping in relation to pupils’ access arrangements. The organisation and preparation of Annual Reviews, and the preparation of EHCP requests. Sharing the paperwork with the relevant agencies and responding to enquiries. Supporting the SENCO in maintaining a high standard of record keeping for all pupils with special educational needs and disabilities. Producing accurate agendas and minutes from all meetings relating to pupils with special educational needs and disabilities. Distributing regular information to staff, parents/carers, LA and external agencies Communicating on behalf of the SENCO with parents of pupils with special educational needs and disabilities. Supporting the SENCO in maintaining timetables and rotas for teaching assistants. Responding to email, telephone and other queries as necessary. Undertaking general office duties such as photocopying and filing. Undertaking other such reasonable tasks as directed by the SENCO. To follow all safeguarding procedures and complete training as required The Job Specification may be re-negotiated if the needs of the school change in the future. We reserve the right to interview as suitable applications are received. Please note references will be taken up in advance. Applicants must be willing to undergo child protection screening, including checks with past employers and the Disclosure and Barring Service. The Heathland School is committed to safeguarding and promoting the welfare of children and young people and expects all staff, governors and volunteers to share this commitment. This appointment is subject to an Enhanced DBS check. In line with KCSIE 2024 and safer recruitment practices, we will conduct an online search for all shortlisted candidates. The online search is part of safeguarding checks and will seek publicly available information on candidates' suitability to work with children. Shortlisted candidates will be provided with further guidance and asked to clarify their online presence.